Manual of Digital Museum Planning by Ali Hossaini

Manual of Digital Museum Planning by Ali Hossaini

Author:Ali Hossaini
Language: eng
Format: epub
Publisher: Rowman & Littlefield Publishers
Published: 2017-02-24T17:11:38+00:00

Appropriate Access Controls

Access to data that are shared internally must be managed according to an organization’s data protection policies. This is not only true for information about objects but also for information that contains personal data. Museums and galleries need to collect names, addresses, and contact information of individuals so collections can be effectively managed. This applies especially to entry forms for gifts and loans.

If personal data are shared outside an organization, it must be in accordance with the country’s data protection laws. In general, personal data must not be used for unreasonable purposes—that is, for any reason other than why it was collected. An example is passing a donor’s personal information to an outside organization without the donor’s consent.

Aside from personal data, some information may be restricted for legal or operational reasons. This includes information relating to emergency planning or material that is not given to the public for security reasons.

Data permissions define which users need access to data and when. These permissions are a set of data controls that manage user access, changes to fields, and the overall structure of the CMS. The permissions can be managed according to the museum’s operational structure:

• Data inputters have controlled write access to mandatory cataloging fields; they can change location fields.

• Developers and documentation managers periodically edit and review work of inputters.

• Managers control overall development of system and review of workflows, fields, and associated structures.

• The public has read access to the material created and contribute to data enrichment.

In managing permissions, consideration must be given to regularly changing passwords and backing up the system, with the ability to revert records if required.

Write and Read Access

Those who can edit and make changes to a document have write access, and those who can merely read it and can’t make changes have read access.


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